Editors can also print and save PDFs of the pages, saving time in generating further proofs. This means designers and editors can share paragraph, character, table styles, colour swatches and layers. InDesign users will immediately recognise InCopy’s editing features as they are based on those in InDesign. Changes are communicated via an assignments panel which allows all users to maintain a real-time view of the status of both the design and the content. InCopy editors can be on the same network, use cloud based file-sharing or even work offline, via email. With a parallel workflow it’s impossible for two people to edit the same content at the same time so there’s no danger of overwriting changes. They are provided with a full set of editors tools such as text macros, notes and copy-fitting data as well as a track changes function which can import change info from MS Word. InCopy editors get to see the content on the finished page, using the same styles and designs as the designers. With a parallel workflow, InDesign content (both text and pictures) can be shared with InCopy, allowing several people to work on a document simultaneously, in several locations saving time and maximising the skills of everyone involved. Many users work on the documents at the same time. By using InCopy, it’s possible to give editors access to the content of an InDesign document without them having to use an expensive copy of InDesign or even be in the same location as the document. With InCopy, the content can be edited by the most knowledgeable users leaving the designers to get on with the job they are best at.Įditing and correcting is time consuming and requires precise attention to detail and an intimate knowledge of the content, something that the design/production team may not have the time or capacity to handle effectively. Historically designers carried out corrections because only they had the software applications capable of editing the text once it had been formatted. This process essentially turns the design/production department into a copy editing and proofing department and it’s not always the most efficient or the best way to get the changes made. After this comes another set of proofs and the process continues, sometimes through many iterations, until the cycle is complete. If you’re unlucky, you may receive a variety of responses from emails to handwritten markups to decipher, co-ordinate and action. If you’re lucky this will be in the form of commented PDFs so you can use Acrobat Professional’s tracking and commenting tools to keep tabs on what’s going on. Then comes the tricky part.The proofs will come back marked up for various corrections and alterations. During the review process, the proofs are distributed to various people for comment. That means you receive content and import it to your InDesign layouts before producing either a print or a PDF proof for review. If you produce any kind of text based documents you probably have a fairly traditional, linear workflow. Files move back and forward between users.
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